Solution to Keep Your OST File Safe and Secure

MS Outlook allows user to work in offline mode with the help of the Offline Storage Table commonly known as OST file. When the Outlook user adds an account of MS Exchange Server to be configured with its Outlook profile, an OST file is created that contains replica of all the data from the Outlook account. It comes into use when the cached mode is enabled from Outlook account that provides offline access. In this blog, we will be discussing about the OST files, issues associated with OST files, the possible solution to overcome the errors and to keep OST file safe and secure.

Issues Related to OST Files :

The OST file is very much prone to issues that may lead to corruption or inaccessibility. The user will not be able to access the data items present in the corrupted or inaccessible OST files and may lose the data. Some of the issues related to OST file are as follows :

#Exceeding Size Limit of OST File
The OST file size limit varies with different MS Outlook versions. The file size of OST in UNICODE format is 20 GB for Outlook 2007 and it has been increased to 50 GB in Outlook 2010/2013 versions. By default, the maximum size limit is set to 20 GB, which is why errors will be encountered slowing down the Outlook performance when the OST file reaches or exceeds this limit. Exceeding OST file size may lead to corruption issues.

#Synchronization Issues
The main reason of inaccessibility of OST file is the synchronization issues with the Exchange Server. Any interruption in the synchronization process of the Exchange Server and the Offline OST file may lead to issues. It is because OST file is encrypted and we need decryption key of the Outlook profile that needs to be matched with the one present in Exchange Server during synchronization. If the keys do not match, OST file will face synchronization problem and may make the file inaccessible.

#Orphaned OST file
OST file is bound to Exchange Mailbox and any modification or update of OST file is continuously synchronized to Exchange Server. When the Exchange Mailbox is dismounted or deleted from the server, the OST file will become inaccessible leading to orphaned state. Orphaned OST file will be no longer accessible.

#Bound to MAPI
The OST file is created when the Exchange profile is configured with cached mode. However, this file is only accessible in the system where it was configured. It happens because OST file has restriction and reads the MAPI profile details stored in system registry to open. Even if user copies the file in another system, the emails cannot be viewed.

#Corruption in OST Files
The OST file may be corrupted due to synchronization issues, virus attack, physical damages in the system/disk, improper handling of OST file etc. The corrupted file may generate several errors due to which file will become inaccessible and emails stored in the file may be lost.

Solution to Keep the OST Files Safe and Secure

Since there are several issues that leads to corruption, inaccessibility or orphaned OST files, we need solution to overcome the issues and make the file usable again. The inbuilt utility scanpst.exe, which was earlier known as scanost.exe present until Outlook 2010 version can be used to repair OST file to some extent. However, this method does not recover complete data and it takes unnecessary time.

Complete recovery of OST file can only be done with the help of third party software like- OST Converter that can be used to recover data from the corrupted / inaccessible or orphaned offline file. It will help in keeping the OST file safe and secure as it converts the recovered data in different featured file formats like EML, PST, HTML, and MSG. The contents of the damaged file can be accessed in any system by importing it in MS Outlook application.

Easy To Use OST To PST Software For Non-Technical Users

As MS Outlook is connected with Exchange Server, all the mailboxes of the Server can be accessed through Outlook. Outlook loads all the mailboxes in OST file format and thus, makes it easier for the users to work with the mails even when the network connectivity is less. OST files are the exact replica of the Exchange mailboxes. Thus, whatever changes made to the Exchange mailboxes will be reflected in the OST files as well; once when connectivity is retained. Since being synchronized with Exchange, when the server is down or affected with some issues, you may see its adverse effect on the OST files as well. Users will find it difficult to open the files; error messages will be displayed. In-order to save OST files, users will have to switch OST to PST and for achieving, need to get the support of third party OST Recovery tool. The questions that may go through the mind will be:

What make the OST file damaged? Why do we need to convert OST to PST?

 

Situations That Leads To OST Conversion

 

You may find many hidden reasons behind the need for the OST conversion.

• Improper closing of the Outlook can result in damage of OST files and leads to the need of OST conversion.

• Virus or malware infection can also be the reason for the OST corruption.

• Issues during synchronization can be one cause.

All the mentioned reasons points to transfer of OST to PST and for that the tool will help you. Why should one depend on the tool for the converting the files? What makes the tool different?

 

Why Tool?

Moving a corrupted OST files to PST is difficult manually. You will not be able to get the files converted properly. Being a Windows based, OST Recovery Software supports all the versions of Windows 8.1 and below, making it easy for the users. The peculiarity of the software is that, its build with user-friendly atmosphere; enabling even non-technical users to work with. It does not require much technical knowledge for implementing. Users will get to know about the tool easily once when they start working on it. The interface of the tool is not so complicated or boring.

Benefits Of OST Recovery

The foremost benefit of the tool is; it is easy for a technically backward user to work with. Moreover, it helps to restore all the infected OST files without any loss to the information. All the emails, contacts, calendars, etc. can be recovered even if the corruption is severe. Apart from the repairing of the OST files, the software supports the exporting of the recovered OST files to PST without consuming much time and effort. While converting the OST to PST, tool preserves all the metadata as in the OST files. The tool enables the transferring of the OST files to any of the Outlook versions such as, 2016, 2013 and below. Whoever has an OST file, and is wondering how to save OST as PST can directly go for the tool without a second thought.

To know more about this tool click here: http://change-ost-to-pst.viewostfiles.com/